Effectively managing an architectural firm and practice is time consuming, especially when running multiple projects in an understaffed firm. It is also become imperative that projects be managed profitably and all billable hours captured and accounted for. This where investing in dedicated architecture project management software can be a big help as there are multiple benefits to switching.
Many firms piece together email, generic pm programs, spreadsheets, documents and a shared drive to manage things. And while this will get you by, you will not be best utilizing resources. Specifically designed architecture project management software blends together all the key components of the these programs into one easy to use interface. Since it is designed with architects in mind, the workflow, terminology and reporting are all tailored to the industry so there is little downtime in switching to the system.
The benefits of using a program dedicated to architectural projects are many. First and foremost is the software does not need to be adapted to the practice. Templates, reports, terminology and such are all architectural related. These programs have been developed by those with an intimate knowledge of the process, which makes using the system relatively simple and intuitive.
A management program is only as good as the core task system. These tools allow easy entry of all phases, tasks, deliverables, timelines, dependencies, and resources. Once entered, the project can be easily tracked and managed through a variety of visual tools such as calendars and Gantt charts. They also facilitate easy editing as resource needs change. The bottom line is that these programs make organizing, coordinating and managing a team's work much simpler than traditional methods.
Embedded in the management aspect of these programs is resource tracking. This is an important component in today's marketplace where maximizing resources and billability is key to a firm's success and viability. With easy reporting tools the PM can judge an individual's workload and shift tasks and responsibilities accordingly. Most have built in tools to make communications to groups simple.
All architectural firms must manage a mountain load of documentation. This is where this type of program really shines. Doc workflow is integrated into most systems, not only to store information, but to allow easy collaboration and distribution. Documents can be linked so important information or details such as that found in change orders is not missed. Clients can also be given access to either view or collaborate as appropriate.
Ideally all projects go according to plan, but of course this is not always the case. This is where reporting and analysis is important for improving profitability. Architecture project management software allows the PM and senior staff to perform detailed analysis on staffing, budgets and resource allocation. Most have numerous report templates, but customization is generally available too.
Architecture project management software is not a nice-to-have in today's competitive environment. To be successful requires attention to detail during a project that can't be achieved with traditional PM methods. Any firm looking to improve efficiency and minimize risk should check out one of these programs to experience the benefits first hand.
Many firms piece together email, generic pm programs, spreadsheets, documents and a shared drive to manage things. And while this will get you by, you will not be best utilizing resources. Specifically designed architecture project management software blends together all the key components of the these programs into one easy to use interface. Since it is designed with architects in mind, the workflow, terminology and reporting are all tailored to the industry so there is little downtime in switching to the system.
The benefits of using a program dedicated to architectural projects are many. First and foremost is the software does not need to be adapted to the practice. Templates, reports, terminology and such are all architectural related. These programs have been developed by those with an intimate knowledge of the process, which makes using the system relatively simple and intuitive.
A management program is only as good as the core task system. These tools allow easy entry of all phases, tasks, deliverables, timelines, dependencies, and resources. Once entered, the project can be easily tracked and managed through a variety of visual tools such as calendars and Gantt charts. They also facilitate easy editing as resource needs change. The bottom line is that these programs make organizing, coordinating and managing a team's work much simpler than traditional methods.
Embedded in the management aspect of these programs is resource tracking. This is an important component in today's marketplace where maximizing resources and billability is key to a firm's success and viability. With easy reporting tools the PM can judge an individual's workload and shift tasks and responsibilities accordingly. Most have built in tools to make communications to groups simple.
All architectural firms must manage a mountain load of documentation. This is where this type of program really shines. Doc workflow is integrated into most systems, not only to store information, but to allow easy collaboration and distribution. Documents can be linked so important information or details such as that found in change orders is not missed. Clients can also be given access to either view or collaborate as appropriate.
Ideally all projects go according to plan, but of course this is not always the case. This is where reporting and analysis is important for improving profitability. Architecture project management software allows the PM and senior staff to perform detailed analysis on staffing, budgets and resource allocation. Most have numerous report templates, but customization is generally available too.
Architecture project management software is not a nice-to-have in today's competitive environment. To be successful requires attention to detail during a project that can't be achieved with traditional PM methods. Any firm looking to improve efficiency and minimize risk should check out one of these programs to experience the benefits first hand.
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